Technology has significantly improved most of the things that people today. Video conferencing allows people to hold meetings while they are in different locations yet they can see and talk to each other in real time. This is a milestone because traditional meetings have a share of disadvantages that make them inappropriate in some cases. Even though video conferencing has been around for quite a long time, many people were reluctant to embrace it because it was costly and lots of people were not conversant with its working. However, things have changed in the recent past because devices are available and the internet is stable and affordable and thus, facilitating video conferencing. This article examines some of the benefits that accrue from the use of video conferencing by organizations.
Allows many participants to meet – You should know how to distinguish video calling from video conferencing because many people tend to use the two terms interchangeably. Video calling is a bit simple because it only involves two people communicating through a video on their devices while video conferencing is advanced and include various people talking and seeing each other on their devices. This makes video conferencing suitable for organizations with employees scattered in different parts to convene a meeting without necessarily having them physically present at the office.
Reduced costs – If you are seeking for the best ways to reduce the expenses associated with holding a meeting, then video conference would be appropriate. Conventionally, people can travel long distances to attend meetings and can be expensive and such people might experience fatigue during the meeting. Video conferencing, therefore, minimizes time wastage because it takes a short time to organize a meeting.
Check on employees – If you want to enhance the performance of your organization, you should think of introducing video conferencing as it helps to follow the activities and progress of various employees who may be out of office on duty. Video conference makes it possible to communicate with field employees and supervise the job that they are doing on the field because you can see some of the activities that they do. Therefore, you can exercise control and supervision from the office, and you do not necessarily have to be with them wherever they are.
Teleworking – With the internet access in almost every area, some work must not necessarily be done in the workplace, and you can do it from the comfort of your home. However, that does not mean that offices are irrelevant because you can go there when you are needed. It also facilitates giving instructions and comprehensive reporting.